Do you feel like implementing an onsite clinic seems like an impossible task? If you do, you aren’t alone, but in actuality, with the right partner, it’s much easier than you might think. Each clinic implementation can vary, but there are key areas of focus that apply to companies across the board.
We compiled a list of eight critical steps to follow for implementing an onsite clinic below.
Onsite clinics may not be the best option for every company. For example, companies who have an employee base over 300 can really start to see the cost savings at that scale. A clinic then becomes not just affordable but beneficial to the bottom line.
Often the largest component of the feasibility of an onsite clinic is not just the size of the population, it is the culture that exists within the organization. The entire spectrum of your organization needs to be aligned with the purpose of bringing care to the workplace, it doesn’t mean 100% of the workforce will be on board but multi-tier support is invaluable.
Not quite at the 300 employee mark? Did you know that you don’t have to go it alone? Sharing an onsite clinic with another company is an option! Consider partnering with another business in your area to create a shared clinic and reap the benefits together.
Select a Location
Throughout this guide, we have been discussing onsite clinics, but technically, near-site clinics can work too if you don’t have space within your current facility. Ideally, the space would have:
- A minimum of 1,000 – 1,4000 square feet
- Access to electricity
Determining eligibility is a major consideration. Will your patient population be just employees or employees plus their dependents? Many decide to cover dependents too because up to ⅔ of benefits costs are in the dependent base. This is often a welcome benefit to employees!
Consider Opportunity Cost
As stated earlier, onsite clinics save your company money. When a business has employee scale and growing healthcare costs, a fully operational clinic can easily reach seven-figure savings. Every month you wait to start an onsite clinic, transfers more of your resources to the traditional healthcare industry.
An onsite clinic is a great benefit to your employees and their families, but only if they put it to good use. The sooner you can drive clinic engagement, the sooner you will see results across the board from the increased health of your employees, to the increased company savings. This is why effective and regular communication about the opportunity and convenience an onsite clinic provides is often the first step!
Pro tip: Hosting an event like an open house or a meet and greet with the clinic staff, is a great way to kick off the clinic and drive engagement!
How to finance an onsite clinic? This might seem hard to believe, but the dollars to fund an onsite clinic are likely already in your budget. You don’t need to find new funds to make this happen. More often than not, the dollars for establishing a clinic can come out of your health plan account, not your general fund.
When it’s time to get started, the onsite clinic vendor that you select should be willing and able to help with financial advice and best practice. Here are some additional onsite clinic budgeting tips.
Design and Build
Designing and building an onsite clinic is not as difficult as you might think and actually, your in-house facilities team may be able to handle everything. If not, your onsite clinic vendor should be able to help you find a great contractor team.
Hiring the Medical Team
You don’t have to tackle the hiring of your medical team on your own. The onsite clinic vendor should work with you to select and build the proper team for your employee/dependent population. You should be able to look to them to hire talented, motivated, board-certified physicians, and staff.